Filter shelf vs filter card in Tableau - Quick Revision & Key Differences

Recall & Review

beginner

What is the Filter Shelf in Tableau?

The Filter Shelf is a place where you drag fields to apply filters to your entire worksheet or view. It controls which data is included or excluded before visualization.

beginner

What is a Filter Card in Tableau?

A Filter Card is a visual control on the worksheet that lets users interactively change filter settings, like selecting values or ranges, directly on the dashboard or worksheet.

intermediate

How does the Filter Shelf differ from the Filter Card?

The Filter Shelf is where filters are applied behind the scenes to control data, while the Filter Card is the visible control users see to adjust those filters interactively.

intermediate

Can you hide a Filter Card but keep the filter active?

Yes, you can keep a filter on the Filter Shelf active without showing its Filter Card on the worksheet, so the data is filtered but users don’t see or change the filter.

beginner

Why use a Filter Card in a dashboard?

Filter Cards let dashboard users easily change filter settings themselves, making the dashboard interactive and customizable without needing to edit the workbook.

Where do you drag fields to apply filters in Tableau?

A Data Pane

B Filter Card

C Marks Card

D Filter Shelf

The Filter Shelf is where you drag fields to apply filters that control the data shown.

What lets users interactively change filter settings on a worksheet?

A Filter Card

B Data Source

C Filter Shelf

D Analytics Pane

Filter Cards are visible controls that users can use to adjust filters interactively.

Can a filter be active without showing a Filter Card?

A Only in Tableau Prep

B No, Filter Card must be visible

C Yes, by using the Filter Shelf only

D Only if published online

Filters on the Filter Shelf can be active without showing their Filter Cards.

Which is true about Filter Cards?

A They allow user interaction

B They create new data

C They store data

D They are hidden controls

Filter Cards allow users to interactively change filter settings.

What is the main purpose of the Filter Shelf?

A To display filters to users

B To apply filters to data behind the scenes

C To create charts

D To connect to data sources

The Filter Shelf applies filters to control which data is included in the view.

Explain the difference between the Filter Shelf and the Filter Card in Tableau.

Think about where filters are set versus where users see and change them.

Why might you choose to hide a Filter Card but keep the filter active on the Filter Shelf?

Consider situations where you want fixed filtering but no user interaction.

Practice

1. What is the primary purpose of the Filter Shelf in Tableau?

easy

A. To create calculated fields for filtering

B. To display filter controls for users to interact with

C. To add and manage filters that control which data is shown

D. To design dashboards and arrange visual elements

Solution

1. Step 1: Understand the role of the Filter Shelf

   The Filter Shelf is where you place fields to filter the data in your view.

2. Step 2: Differentiate from Filter Card

   The Filter Card is the visible control for users, but the shelf is for applying filters behind the scenes.

3. Final Answer:

   To add and manage filters that control which data is shown -> Option C

4. Quick Check:

   Filter Shelf = Manage filters [OK]

Hint: Shelf applies filters; card shows filter controls [OK]

Common Mistakes:

• Confusing Filter Shelf with Filter Card
• Thinking Filter Shelf is for user interaction
• Mixing filter creation with dashboard design

2. Which of the following is the correct way to show a filter control to users in Tableau?

easy

A. Right-click a field on the Filter Shelf and select 'Show Filter'

B. Create a calculated field and add it to the Filter Shelf

C. Drag a field to the Filter Shelf only

D. Add a field to the Columns shelf

Solution

1. Step 1: Locate the filter on the Filter Shelf

   Filters are first added to the Filter Shelf to limit data.

2. Step 2: Show the filter control

   Right-clicking the filter on the shelf and choosing 'Show Filter' displays the Filter Card for user interaction.

3. Final Answer:

   Right-click a field on the Filter Shelf and select 'Show Filter' -> Option A

4. Quick Check:

   Show Filter = Right-click shelf filter [OK]

Hint: Right-click shelf filter to show card [OK]

Common Mistakes:

• Adding field only to shelf without showing filter
• Trying to show filter from Columns shelf
• Confusing calculated fields with filter controls

3. If you add a filter to the Filter Shelf but do NOT show the Filter Card, what will happen?

medium

A. Users can still change the filter values interactively

B. Tableau will show an error message

C. The filter will not apply to the data

D. The data will be filtered but users cannot change the filter

Solution

1. Step 1: Understand filter application

   Filters on the Filter Shelf always apply to the data, limiting what is shown.

2. Step 2: Recognize user interaction limits

   If the Filter Card is not shown, users cannot interact or change the filter settings.

3. Final Answer:

   The data will be filtered but users cannot change the filter -> Option D

4. Quick Check:

   Filter Shelf filters data; Card allows user changes [OK]

Hint: Shelf filters data; card enables user control [OK]

Common Mistakes:

• Assuming users can change filters without Filter Card
• Thinking filter won't apply without card
• Expecting error when card is hidden

4. You added a filter to the Filter Shelf and showed the Filter Card, but users report they cannot change the filter selections. What is the most likely cause?

medium

A. The filter is set to 'Single Value' and users are trying to select multiple values

B. The filter is set to 'Only Relevant Values' which disables user changes

C. The filter is applied to a dimension with no data

D. The filter is a context filter that locks selections

Solution

1. Step 1: Check filter control type

   If the filter card is set to 'Single Value' mode, users can only select one value at a time.

2. Step 2: Understand user behavior

   If users try to select multiple values but the filter restricts to single, it appears they cannot change selections as expected.

3. Final Answer:

   The filter is set to 'Single Value' and users are trying to select multiple values -> Option A

4. Quick Check:

   Single Value filter limits user selection [OK]

Hint: Check filter card selection type for user limits [OK]

Common Mistakes:

• Confusing context filter with user interaction lock
• Assuming 'Only Relevant Values' disables all changes
• Ignoring filter control type settings

5. You want to create a dashboard where users can filter sales data by region and product category. You add both filters to the Filter Shelf and show their Filter Cards. However, you want the product category filter to only show categories relevant to the selected region. How should you configure the filters?

hard

A. Add the product category filter as a context filter before the region filter

B. Set the product category filter to 'Only Relevant Values' so it updates based on region selection

C. Use a calculated field to combine region and category and filter on that

D. Place both filters on the Filter Shelf without additional settings

Solution

1. Step 1: Understand filter dependency

   To make one filter update based on another, Tableau uses 'Only Relevant Values' setting on the dependent filter.

2. Step 2: Apply 'Only Relevant Values' to product category filter

   This setting ensures product categories shown depend on the selected region, improving user experience.

3. Final Answer:

   Set the product category filter to 'Only Relevant Values' so it updates based on region selection -> Option B

4. Quick Check:

   Only Relevant Values = dynamic filter update [OK]

Hint: Use 'Only Relevant Values' for dependent filter updates [OK]

Common Mistakes:

• Using context filter incorrectly for dependency
• Not enabling 'Only Relevant Values' on dependent filter
• Trying to combine filters with calculated fields unnecessarily