Interface overview (Report, Data, Model views) in Power BI - Cheat Sheet & Quick Revision

Recall & Review

beginner

What is the Report view in Power BI?

The Report view is where you create and design your visual reports by adding charts, tables, and other visuals to tell a story with your data.

beginner

What can you do in the Data view of Power BI?

In Data view, you can see the raw data in tables, check values, and make simple edits like creating calculated columns or checking data quality.

beginner

What is the purpose of the Model view in Power BI?

Model view lets you see and manage relationships between tables, create new relationships, and organize your data model for better analysis.

intermediate

How do the three views (Report, Data, Model) work together?

They work together by letting you prepare data (Data view), organize relationships (Model view), and then create visuals and reports (Report view) to share insights.

beginner

Which view would you use to fix a wrong data relationship?

You would use the Model view to fix or create correct relationships between tables to ensure your reports show accurate data.

Which Power BI view is mainly used to build charts and visuals?

A Data view

B Query Editor

C Model view

D Report view

Report view is where you add and arrange visuals like charts and tables.

Where can you see the raw data tables in Power BI?

A Model view

B Report view

C Data view

D Dashboard view

Data view shows the raw data in table format.

If you want to create a relationship between two tables, which view should you use?

A Model view

B Data view

C Report view

D Power Query

Model view is designed for managing table relationships.

Which view helps you check data quality and create calculated columns?

A Report view

B Data view

C Model view

D Settings view

Data view lets you inspect data and create calculated columns.

What is NOT a function of the Model view?

A Design report visuals

B Manage data model

C Organize tables

D Create relationships between tables

Designing report visuals is done in Report view, not Model view.

Explain the main purpose of each Power BI view: Report, Data, and Model.

Think about the workflow from raw data to final report.

Describe how you would fix a data relationship issue in Power BI using the interface views.

Focus on where relationships are managed.

Practice

1. Which Power BI view is primarily used to create visuals and reports?

easy

A. Query View

B. Data View

C. Model View

D. Report View

Solution

1. Step 1: Understand the purpose of Report View

   Report View is designed for creating visuals and reports in Power BI.

2. Step 2: Compare with other views

   Data View is for managing data tables, Model View is for managing relationships, and Query View does not exist as a main view.

3. Final Answer:

   Report View -> Option D

4. Quick Check:

   Report View = Create visuals and reports [OK]

Hint: Report View = visuals and reports creation [OK]

Common Mistakes:

• Confusing Data View with Report View
• Thinking Model View is for visuals
• Selecting a non-existent Query View

2. Which of the following is the correct way to switch to Data View in Power BI?

easy

A. Click the table icon on the left pane

B. Click the chart icon on the left pane

C. Click the relationship icon on the left pane

D. Click the gear icon on the top menu

Solution

1. Step 1: Identify the icon for Data View

   Data View is accessed by clicking the table icon on the left pane in Power BI.

2. Step 2: Verify other icons

   The chart icon is for Report View, the relationship icon is for Model View, and the gear icon is for settings, not views.

3. Final Answer:

   Click the table icon on the left pane -> Option A

4. Quick Check:

   Table icon = Data View [OK]

Hint: Table icon = Data View [OK]

Common Mistakes:

• Clicking chart icon instead of table icon
• Confusing relationship icon with Data View
• Looking for Data View in settings

3. In Model View, you create a relationship between two tables. What is the main effect of this action?

medium

A. It allows filtering data across related tables

B. It changes the data values in the tables

C. It creates a new visual report automatically

D. It deletes duplicate rows from tables

Solution

1. Step 1: Understand the purpose of relationships in Model View

   Relationships connect tables to allow data filtering and aggregation across them.

2. Step 2: Eliminate incorrect effects

   Relationships do not change data values, create visuals, or delete rows.

3. Final Answer:

   It allows filtering data across related tables -> Option A

4. Quick Check:

   Relationships enable cross-table filtering [OK]

Hint: Relationships enable filtering between tables [OK]

Common Mistakes:

• Thinking relationships change data values
• Expecting automatic visual creation
• Confusing relationships with data cleaning

4. You tried to create a relationship in Model View but it failed. Which of these is a likely cause?

medium

A. The Data View is empty

B. You are in Report View instead of Model View

C. The tables have no common columns with matching data

D. You have too many visuals on the report page

Solution

1. Step 1: Check relationship requirements

   Relationships require common columns with matching data types and values.

2. Step 2: Evaluate other options

   Being in Report View or having many visuals does not prevent creating relationships; empty Data View means no data but not necessarily failure cause.

3. Final Answer:

   The tables have no common columns with matching data -> Option C

4. Quick Check:

   Common columns needed for relationships [OK]

Hint: Relationships need matching columns in tables [OK]

Common Mistakes:

• Trying to create relationships in wrong view
• Blaming visuals for relationship errors
• Ignoring data type mismatches

5. You want to create a report showing sales by product category and also filter by customer region. Which Power BI views will you use to prepare and build this report?

hard

A. Report View only, because it handles all tasks

B. Data View to check data, Model View to create relationships, Report View to build visuals

C. Model View only, because relationships create visuals

D. Data View only, because it shows all data

Solution

1. Step 1: Prepare data in Data View

   Check and clean data tables for sales, products, and customers in Data View.

2. Step 2: Create relationships in Model View

   Set relationships between product and customer tables to enable filtering by region.

3. Step 3: Build report visuals in Report View

   Use Report View to create charts showing sales by product category and apply filters.

4. Final Answer:

   Data View to check data, Model View to create relationships, Report View to build visuals -> Option B

5. Quick Check:

   Use all three views for data prep, modeling, and reporting [OK]

Hint: Use Data, Model, and Report views together [OK]

Common Mistakes:

• Using only Report View for all tasks
• Ignoring relationships in Model View
• Skipping data checks in Data View