Design review workflows in Figma - Cell-by-Cell Formula Trace

Sample Data

This table shows design tasks, who they are assigned to, their current review status, and comments from reviewers.

Cell	Value
A1	Design Task
B1	Assigned To
C1	Status
D1	Review Comments
A2	Homepage Redesign
B2	Alice
C2	In Review
D2	Needs better contrast
A3	Login Flow
B3	Bob
C3	Approved
D3	Looks good
A4	Dashboard UI
B4	Charlie
C4	In Review
D4	Add tooltip on icons

Formula Trace

COUNTIF(C2:C4, "In Review")

Step 1: Check C2 value 'In Review' equals 'In Review'

Step 2: Check C3 value 'Approved' equals 'In Review'

Step 3: Check C4 value 'In Review' equals 'In Review'

Step 4: Sum counts: 1 + 0 + 1

Cell Reference Map

    A               B           C           D
1 | Design Task     | Assigned To | Status    | Review Comments
2 | Homepage Redesign | Alice      | In Review | Needs better contrast
3 | Login Flow      | Bob        | Approved  | Looks good
4 | Dashboard UI    | Charlie    | In Review | Add tooltip on icons

Formula references cells C2, C3, C4 for status values.

The formula counts how many tasks have the status 'In Review' by checking cells C2 to C4.

Result

    A               B           C           D
1 | Design Task     | Assigned To | Status    | Review Comments
2 | Homepage Redesign | Alice      | In Review | Needs better contrast
3 | Login Flow      | Bob        | Approved  | Looks good
4 | Dashboard UI    | Charlie    | In Review | Add tooltip on icons

Result cell E1: 2

The result '2' shows there are two design tasks currently in the review phase.

Sheet Trace Quiz - 3 Questions

How many tasks are currently 'In Review'?

A 2

B 3

C 1

D 0

Key Result

COUNTIF(range, criteria) counts how many cells in the range meet the criteria.

Practice

1. What is the main purpose of design review workflows in Figma?

easy

A. To export designs as images only

B. To create new design files from scratch

C. To write code for design automation

D. To help teams give and track feedback easily

Solution

1. Step 1: Understand design review workflows

   Design review workflows focus on collaboration and feedback during design creation.

2. Step 2: Identify the main goal in Figma context

   Figma uses comments and approvals to track feedback and finalize designs smoothly.

3. Final Answer:

   To help teams give and track feedback easily -> Option D

4. Quick Check:

   Design review workflows = feedback tracking [OK]

Hint: Think collaboration and feedback tracking in design [OK]

Common Mistakes:

• Confusing design creation with review process
• Thinking workflows are for coding or exporting only
• Ignoring feedback tracking as a key purpose

2. Which Figma feature is primarily used to link feedback directly to specific parts of a design during review?

easy

A. Layers panel

B. Comments

C. Prototype links

D. Export settings

Solution

1. Step 1: Identify feedback tools in Figma

   Comments allow users to leave notes tied to exact design areas.

2. Step 2: Compare with other features

   Layers panel organizes design elements, prototypes link screens, exports save files; none link feedback directly.

3. Final Answer:

   Comments -> Option B

4. Quick Check:

   Feedback linked to design = Comments [OK]

Hint: Feedback linked to design parts means comments [OK]

Common Mistakes:

• Choosing Layers panel which only organizes elements
• Confusing prototype links with feedback tools
• Selecting export settings unrelated to feedback

3. In a Figma design review, if a comment is marked as resolved, what happens to it?

medium

A. It is hidden from the main view but can be accessed later

B. It sends an email notification to all team members

C. It automatically deletes the related design element

D. It disappears permanently from the file

Solution

1. Step 1: Understand comment resolution in Figma

   Resolved comments are hidden from the main view to reduce clutter but remain accessible.

2. Step 2: Eliminate incorrect options

   Comments do not delete design elements or disappear permanently; email notifications are manual.

3. Final Answer:

   It is hidden from the main view but can be accessed later -> Option A

4. Quick Check:

   Resolved comment = hidden, not deleted [OK]

Hint: Resolved comments hide but stay accessible [OK]

Common Mistakes:

• Thinking resolved comments delete design parts
• Assuming comments vanish permanently
• Believing resolution triggers automatic emails

4. You notice that team members cannot add comments on a shared Figma file during review. What is the most likely cause?

medium

A. The file has too many layers to comment on

B. Comments are disabled by default in Figma

C. The file is set to 'View only' access for those members

D. The file is not saved properly

Solution

1. Step 1: Check access permissions in Figma

   Only users with 'Can edit' or 'Can comment' access can add comments; 'View only' restricts commenting.

2. Step 2: Review other options

   Layer count does not block comments, comments are enabled by default, and saving issues do not restrict commenting.

3. Final Answer:

   The file is set to 'View only' access for those members -> Option C

4. Quick Check:

   Access level controls commenting ability [OK]

Hint: Check if users have comment or edit access [OK]

Common Mistakes:

• Blaming layer count for comment issues
• Thinking comments are off by default
• Assuming saving errors block commenting

5. A team wants to finalize a design in Figma after multiple rounds of feedback. Which workflow step ensures the design is officially approved and ready for handoff?

hard

A. Resolving all comments and marking the design as approved

B. Deleting all comments to clean the file

C. Duplicating the file for backup before sharing

D. Exporting the design as PNG images

Solution

1. Step 1: Understand finalizing design workflows

   Final approval involves resolving comments and marking the design approved to confirm readiness.

2. Step 2: Evaluate options for official approval

   Deleting comments removes feedback history, exporting images is for delivery, duplicating file is backup but not approval.

3. Step 3: Identify the best step for official approval

   Resolving comments and marking approved is the key step to finalize design for handoff.

4. Final Answer:

   Resolving all comments and marking the design as approved -> Option A

5. Quick Check:

   Final approval = resolve comments + approve [OK]

Hint: Final approval means resolve comments and mark approved [OK]

Common Mistakes:

• Deleting comments instead of resolving them
• Confusing backup with approval
• Thinking exporting images finalizes design