Design review workflows in Figma - Step-by-Step Guide

Introduction

Design review workflows help teams check and improve designs together. They make it easy to share feedback and track changes in a clear way.

When you want to get feedback from your team on a new dashboard design before publishing

When you need to share a report layout with stakeholders for approval

When multiple people need to comment on a prototype to improve usability

When you want to keep all design feedback organized in one place

When you want to track changes and decisions made during design discussions

Steps

Step 1: Open the design file

- Figma desktop app or web app

The design you want to review appears on screen

Step 2: Click the 'Share' button

- Top-right corner of the Figma window

A sharing dialog opens with link and permission options

Step 3: Set permissions to 'Can view' or 'Can comment'

- Sharing dialog under 'Invite people' section

People with the link can view or comment but not edit the design

💡 Choose 'Can comment' to allow feedback without changing the design

Step 4: Copy the shareable link

- Sharing dialog link field

Link is copied to clipboard for sharing

Step 5: Send the link to reviewers

- Email, chat, or project management tool

Reviewers receive the link and can open the design

Step 6: Reviewers add comments

- Figma design canvas using the comment tool

Comments appear as pins on the design for specific feedback

Step 7: Track and resolve comments

- Comments panel on the right side

Comments are marked as resolved when addressed, keeping workflow organized

Before vs After

Before

Design file is shared only with editors, no external feedback collected

After

Design file is shared with reviewers who add organized comments visible to the team

Settings Reference

Sharing permissions

📍 Share dialog > Invite people section

Control what reviewers can do with the design file

Default: Can view

Comment visibility

📍 Comments panel

Filter comments to focus on open feedback

Default: Show all comments

Common Mistakes

Sharing the design with 'Can edit' permission to all reviewers

Reviewers might accidentally change the design instead of just commenting

Set permission to 'Can comment' to allow feedback without editing

Not resolving comments after addressing feedback

Unresolved comments clutter the workspace and confuse the team

Mark comments as resolved to keep the review process clear

Summary

Design review workflows let teams share designs and collect feedback easily.

Use sharing permissions to control who can comment or edit.

Track and resolve comments to keep feedback organized and clear.