Sharing files and permissions in Figma - Cheat Sheet & Quick Revision

Recall & Review

beginner

What does 'sharing a file' in Figma mean?

Sharing a file means giving others access to view or edit your design file so you can work together.

beginner

What are the two main permission levels you can assign when sharing a Figma file?

You can assign 'Can view' permission to let others only see the file, or 'Can edit' permission to let them make changes.

intermediate

How can you share a Figma file with someone who does not have a Figma account?

You can share a link with 'Anyone with the link can view' permission, so they can see the file without signing in.

intermediate

What is the difference between 'Invite to file' and 'Share link' in Figma?

'Invite to file' sends a direct invite to specific people with assigned permissions, while 'Share link' creates a URL that anyone with it can access based on link settings.

beginner

Why is it important to manage permissions carefully when sharing Figma files?

Because giving edit access allows others to change your work, and sharing links widely can expose your designs to unintended viewers.

Which permission allows someone to only view a Figma file without making changes?

A Can edit

B Can share

C Can comment

D Can view

The 'Can view' permission lets users see the file but not edit it.

How do you share a Figma file with a team member to allow editing?

A Export the file and email it

B Send a view-only link

C Invite them with 'Can edit' permission

D Share a comment link

Inviting someone with 'Can edit' permission lets them make changes directly in the file.

What happens if you set a Figma file link to 'Anyone with the link can view'?

A Anyone with the link can edit the file

B Anyone with the link can view the file without signing in

C Only invited users can see the file

D The file is private and cannot be accessed

This setting allows anyone who has the link to view the file without needing a Figma account.

Which method is best to share a file securely with specific people?

A Invite specific people by email

B Post the link on social media

C Share a public link

D Export and upload to a public folder

Inviting specific people by email controls who can access the file and what they can do.

If you want feedback but no changes on your Figma file, which permission should you give?

A Can comment

B Can share

C Can view

D Can edit

The 'Can comment' permission lets users add comments without changing the design.

Explain how to share a Figma file with a colleague who needs to edit it and how to set the correct permissions.

Think about how you give access to trusted people to work together.

Describe the risks of sharing a Figma file link publicly and how to avoid them.

Consider what happens if the link gets shared beyond your team.