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Figmabi_tool~8 mins

Sharing files and permissions in Figma - Dashboard Guide

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Dashboard Mode - Sharing files and permissions
Goal

Understand how to share Figma files with team members and control their permissions to collaborate effectively.

Sample Data: Team Members and Permissions
NameEmailRolePermission Level
Alicealice@example.comDesignerCan Edit
Bobbob@example.comDeveloperCan View
Carolcarol@example.comProject ManagerCan Edit
Davedave@example.comTesterCan View
Eveeve@example.comDesignerCan Edit
Dashboard Components
  • KPI Card: Total Team Members
    Formula: Count of all team members = 5
  • KPI Card: Editors
    Formula: Count where Permission Level = 'Can Edit' = 3
  • KPI Card: Viewers
    Formula: Count where Permission Level = 'Can View' = 2
  • Bar Chart: Number of Members by Role
    Data: Group by Role, count members
    Values: Designer=2, Developer=1, Project Manager=1, Tester=1
  • Table: Team Members and Permissions
    Shows all columns from sample data
Dashboard Layout
+----------------+----------------+----------------+
| Total Members  | Editors        | Viewers        |
|      [5]       |      [3]       |      [2]       |
+----------------+----------------+----------------+
|                Bar Chart: Number of Members by Role                |
|                  Designer: 2, Developer: 1, PM: 1, Tester: 1       |
+-------------------------------------------------------------------+
|                      Table: Team Members and Permissions          |
|  Name  | Email             | Role            | Permission Level        |
|  Alice | alice@example.com | Designer        | Can Edit               |
|  Bob   | bob@example.com   | Developer       | Can View               |
|  Carol | carol@example.com | Project Manager | Can Edit               |
|  Dave  | dave@example.com  | Tester          | Can View               |
|  Eve   | eve@example.com   | Designer        | Can Edit               |
+-------------------------------------------------------------------+
Interactivity

Filter by Permission Level: Selecting 'Can Edit' or 'Can View' updates the bar chart and table to show only members with that permission.

Filter by Role: Selecting a role filters the table and updates the KPI cards to count only members in that role.

Self Check

If you add a filter to show only members with permission 'Can Edit', which components update?

  • The Editors KPI card remains the same showing 3.
  • The Viewers KPI card updates to 0 because no viewers are shown.
  • The Total Members KPI card updates to 3.
  • The Bar Chart updates to show counts only for members with 'Can Edit' permission: Designer=2, Project Manager=1.
  • The Table shows only Alice, Carol, and Eve.
Key Result
Dashboard shows team members in a Figma file with their roles and permission levels, highlighting editors and viewers.