CSV and text file import in Power BI - Cheat Sheet & Quick Revision

Recall & Review

beginner

What is the first step to import a CSV file into Power BI?

Open Power BI Desktop, then click on 'Get Data' and select 'Text/CSV' to browse and load your CSV file.

beginner

Why is it important to check the delimiter when importing a CSV file?

Because the delimiter separates the columns in the file. If Power BI uses the wrong delimiter, the data will not be split correctly into columns.

intermediate

What does Power BI do after loading a CSV or text file before showing data?

Power BI previews the data and lets you transform or clean it using Power Query Editor before loading it into the report.

intermediate

How can you handle missing or incorrect data during CSV import in Power BI?

Use Power Query Editor to filter out, replace, or fill missing values before loading the data into your report.

beginner

What file extensions can you import using the 'Text/CSV' option in Power BI?

You can import files with extensions like .csv, .txt, or any text file that uses delimiters to separate data.

Which menu option do you use to start importing a CSV file in Power BI?

A Get Data

B Transform Data

C Visualizations

D Modeling

You start importing data by clicking 'Get Data' in Power BI Desktop.

What is the default delimiter Power BI expects in a CSV file?

A Tab

B Semicolon

C Comma

D Space

CSV stands for Comma-Separated Values, so the default delimiter is a comma.

If your CSV file uses semicolons instead of commas, what should you do in Power BI?

A Change the delimiter setting in the import dialog

B Rename the file extension

C Open the file in Excel first

D Nothing, Power BI detects it automatically

You must specify the correct delimiter in the import dialog to split columns properly.

Where can you clean or transform your CSV data before loading it into Power BI?

A Data model

B Power Query Editor

C Report view

D Visualizations pane

Power Query Editor lets you clean and transform data before loading.

Which of these is NOT a common step when importing CSV files in Power BI?

A Selecting the file

B Previewing data

C Choosing the delimiter

D Writing DAX formulas

Writing DAX formulas is done after data is loaded, not during CSV import.

Explain the process of importing a CSV file into Power BI and how to handle delimiters.

Think about the steps from opening Power BI to seeing your data in the report.

Describe how Power Query Editor helps when importing CSV or text files.

Power Query Editor is like a workshop for your data before using it.

Practice

1. What is the primary purpose of importing CSV or text files into Power BI?

easy

A. To export Power BI reports to CSV format

B. To create visualizations without any data

C. To bring external data into Power BI for analysis

D. To write DAX formulas automatically

Solution

1. Step 1: Understand the role of CSV/text import

   CSV and text file import allows users to bring external data into Power BI.

2. Step 2: Identify the main use of imported data

   Imported data is used for analysis and creating reports in Power BI.

3. Final Answer:

   To bring external data into Power BI for analysis -> Option C

4. Quick Check:

   Importing data = Bringing external data in [OK]

Hint: Import means bringing data inside Power BI [OK]

Common Mistakes:

• Confusing import with export
• Thinking import creates visuals automatically
• Assuming import writes formulas

2. Which of the following is the correct way to start importing a CSV file in Power BI Desktop?

easy

A. Click 'Get Data' > 'CSV' and select the file

B. Write a DAX formula to load the CSV

C. Use the 'New Measure' button to import CSV

D. Drag and drop the CSV file into the report canvas

Solution

1. Step 1: Locate the import option in Power BI Desktop

   The correct method is to use the 'Get Data' button and choose 'CSV' to import files.

2. Step 2: Confirm the import process

   After selecting the CSV file, Power BI loads it into the data model or Power Query Editor.

3. Final Answer:

   Click 'Get Data' > 'CSV' and select the file -> Option A

4. Quick Check:

   Get Data > CSV = Correct import method [OK]

Hint: Use 'Get Data' menu to import files [OK]

Common Mistakes:

• Trying to import CSV via DAX formulas
• Using 'New Measure' which is for calculations
• Dragging files onto report canvas doesn't import

3. After importing a CSV file with columns 'Date', 'Sales', and 'Region', which Power Query step will correctly change the 'Date' column to date type?

medium

A. Table.AddColumn(Source, "Date", each DateTime.LocalNow())

B. Table.RenameColumns(Source, {{"Date", type date}})

C. Table.RemoveColumns(Source, {"Date"})

D. Table.TransformColumnTypes(Source, {{"Date", type date}})

Solution

1. Step 1: Identify the function to change column type

   Table.TransformColumnTypes changes the data type of specified columns.

2. Step 2: Confirm correct syntax for changing 'Date' column to date type

   The syntax Table.TransformColumnTypes(Source, {{"Date", type date}}) correctly changes 'Date' column type.

3. Final Answer:

   Table.TransformColumnTypes(Source, {{"Date", type date}}) -> Option D

4. Quick Check:

   TransformColumnTypes changes data type [OK]

Hint: Use TransformColumnTypes to set column data types [OK]

Common Mistakes:

• Using RenameColumns instead of TransformColumnTypes
• Removing the column instead of changing type
• Adding a new column instead of modifying existing

4. You imported a CSV file but the data preview shows all columns as 'Any' type and some dates are text. What is the best way to fix this in Power Query?

medium

A. Write a DAX measure to convert text to date

B. Manually change column types using 'Transform' > 'Data Type' menu

C. Delete the query and re-import the file

D. Ignore the issue and load data as is

Solution

1. Step 1: Identify how to fix incorrect data types in Power Query

   Power Query allows manual data type changes via the 'Transform' tab.

2. Step 2: Apply manual data type change to fix text dates

   Changing the column type to 'Date' converts text dates properly before loading.

3. Final Answer:

   Manually change column types using 'Transform' > 'Data Type' menu -> Option B

4. Quick Check:

   Manual type change fixes data type issues [OK]

Hint: Use Transform tab to fix column types before loading [OK]

Common Mistakes:

• Deleting query wastes work done
• Using DAX measure instead of fixing source data
• Ignoring data type issues causes errors later

5. You have multiple CSV files with the same structure in a folder. How can you efficiently import and combine them in Power BI?

hard

A. Use 'Get Data' > 'Folder', select the folder, then combine files in Power Query

B. Import each CSV file separately and merge tables manually in report view

C. Write a DAX formula to union all CSV files after import

D. Copy and paste CSV content into Power BI manually for each file

Solution

1. Step 1: Identify the best method to import multiple CSV files

   Power BI's 'Get Data' > 'Folder' option allows importing all files in a folder at once.

2. Step 2: Use Power Query's combine files feature

   After selecting the folder, Power Query can automatically combine files with the same structure.

3. Final Answer:

   Use 'Get Data' > 'Folder', select the folder, then combine files in Power Query -> Option A

4. Quick Check:

   Folder import + combine = efficient multi-file import [OK]

Hint: Use Folder import to combine many CSVs at once [OK]

Common Mistakes:

• Importing files one by one wastes time
• Trying to union files with DAX which is not for import
• Copy-pasting data is error-prone and slow