Workspaces in Power BI - Cheat Sheet & Quick Revision

Recall & Review

beginner

What is a Workspace in Power BI?

A Workspace is a shared place in Power BI where you can collaborate with others by creating, storing, and managing dashboards, reports, and datasets.

beginner

Name two types of Workspaces in Power BI.

There are two types: My Workspace (personal use) and App Workspaces (for team collaboration).

intermediate

How do App Workspaces help teams?

App Workspaces let teams work together by sharing content, controlling access, and publishing apps for users to view reports and dashboards.

intermediate

What role does a Workspace Admin have?

A Workspace Admin can add or remove members, change roles, and manage the content inside the Workspace.

beginner

Why should you avoid using My Workspace for team projects?

My Workspace is personal and not designed for sharing or collaboration, so using App Workspaces is better for teamwork and content management.

Which Workspace type is meant for personal use only?

A App Workspace

B Team Workspace

C Shared Workspace

D My Workspace

My Workspace is a personal workspace for individual use, not for sharing.

Who can add members to an App Workspace?

A Report Consumer

B Workspace Admin

C Any Viewer

D Dataset Owner

Only Workspace Admins have permission to add or remove members.

What is the main benefit of using App Workspaces?

A Team collaboration and content sharing

B Personal report storage

C Creating datasets only

D Viewing reports without editing

App Workspaces enable teams to collaborate and share content effectively.

Which role can only view content but not edit in a Workspace?

A Viewer

B Member

C Admin

D Contributor

Viewers can only see content without editing rights.

What happens when you publish an app from a Workspace?

A Datasets are removed

B The Workspace is deleted

C Users get a packaged view of reports and dashboards

D Only Admins can see the content

Publishing an app shares a curated set of reports and dashboards with users.

Explain the difference between My Workspace and App Workspaces in Power BI.

Think about who uses each workspace and why.

Describe the roles available in a Power BI Workspace and their main permissions.

Focus on what each role can do inside the workspace.