Testing RLS in Desktop in Power BI - Cheat Sheet & Quick Revision

Recall & Review

beginner

What does RLS stand for in Power BI?

RLS stands for Row-Level Security. It controls data access by restricting rows in a table based on user roles.

beginner

How do you test RLS roles in Power BI Desktop?

You use the 'View as Roles' feature in Power BI Desktop to simulate and check how data appears for different roles.

beginner

Why is testing RLS important before publishing a report?

Testing ensures users only see data they are allowed to, preventing data leaks and maintaining privacy.

intermediate

Can you test RLS for multiple roles at once in Power BI Desktop?

Yes, you can test one role or a combination of roles at a time using 'View as Roles'.

beginner

What happens if you test RLS with no roles selected in Power BI Desktop?

You see the report as if no RLS is applied, meaning all data is visible without restrictions.

Which feature in Power BI Desktop allows you to test Row-Level Security?

A View as Roles

B Data Refresh

C Publish to Web

D Bookmarks

The 'View as Roles' feature lets you simulate different RLS roles to test data visibility.

What does RLS restrict in Power BI reports?

A Columns

B Visuals

C Report Pages

D Rows

RLS restricts access to specific rows of data based on user roles.

If you want to see the report without any RLS restrictions in Power BI Desktop, what should you do?

A Select no roles in 'View as Roles'

B Use Data Refresh

C Publish the report

D Select all roles in 'View as Roles'

Selecting no roles in 'View as Roles' shows the report without RLS restrictions.

Can you test RLS for a user who belongs to multiple roles simultaneously in Power BI Desktop?

A Yes, but only after publishing

B No, only one role at a time

C Yes, by selecting multiple roles in 'View as Roles'

D No, RLS cannot be tested

You can select multiple roles in 'View as Roles' to test combined role access.

Why should you test RLS in Power BI Desktop before publishing?

A To check report formatting

B To ensure data security and correct access

C To improve report speed

D To add new visuals

Testing RLS ensures users only see data they are allowed to, protecting sensitive information.

Explain how to test Row-Level Security roles in Power BI Desktop and why it is important.

Think about simulating user views before sharing reports.

Describe what happens when no roles are selected in the 'View as Roles' testing mode in Power BI Desktop.

Consider what unrestricted data access means.