Publishing reports in Power BI - Cheat Sheet & Quick Revision

Recall & Review

beginner

What is the main purpose of publishing reports in Power BI?

Publishing reports allows you to share your data insights with others by making your reports available on the Power BI Service, so your team or organization can view and interact with them online.

intermediate

Which Power BI feature lets you control who can see your published reports?

Power BI uses workspace roles and sharing permissions to control access. You can assign roles like Admin, Member, Contributor, or Viewer to manage who can edit or only view the reports.

beginner

What is a Power BI workspace?

A workspace is a container in Power BI Service where you can publish, organize, and manage reports and dashboards. It helps teams collaborate by controlling access and content in one place.

beginner

True or False: After publishing a report, you can schedule data refreshes to keep the report data up to date.

True. Power BI allows you to schedule automatic data refreshes so your reports always show the latest data without manual updates.

intermediate

What is the difference between publishing a report and sharing a report in Power BI?

Publishing uploads your report to the Power BI Service workspace. Sharing is the action of giving others access to view or collaborate on that published report.

Where do you publish Power BI reports to share them with others?

A Excel

B Power BI Desktop

C PowerPoint

D Power BI Service

Reports are published from Power BI Desktop to the Power BI Service, which is the online platform for sharing and collaboration.

Which role in a Power BI workspace can only view reports but not edit them?

A Member

B Viewer

C Admin

D Contributor

The Viewer role allows users to see reports and dashboards but does not allow editing or publishing.

What must you do before you can publish a report to Power BI Service?

A Save the report locally

B Export to PDF

C Sign in to your Power BI account

D Create a dashboard

You need to be signed in to your Power BI account in Power BI Desktop to publish reports to the Power BI Service.

How can you keep your published report data current without republishing?

A Schedule data refresh

B Manually update the report

C Export and re-import data

D Create a new report

Scheduling data refresh in Power BI Service updates the data automatically without needing to republish the report.

Which of these is NOT a way to share a published Power BI report?

A Sending the .pbix file by email

B Sharing a direct link

C Embedding in a website

D Adding users to the workspace

Sending the .pbix file is not sharing the published report; it is sharing the source file. Published reports are shared via links, embedding, or workspace access.

Explain the steps to publish a Power BI report and share it with your team.

Think about what you do in Power BI Desktop and then in the online service.

Describe how Power BI workspaces help manage report access and collaboration.

Focus on roles and content organization.