Managing RLS in Service in Power BI - Cheat Sheet & Quick Revision

Recall & Review

beginner

What is Row-Level Security (RLS) in Power BI Service?

RLS is a way to restrict data access for users based on filters. It ensures users see only the data they are allowed to see in reports and dashboards.

beginner

How do you assign users to RLS roles in Power BI Service?

In Power BI Service, after publishing the dataset, you go to the dataset settings, find the Security option, and add users or groups to the defined RLS roles.

intermediate

Can RLS be managed directly in Power BI Desktop?

You can define RLS roles and rules in Power BI Desktop, but assigning users to those roles must be done in Power BI Service after publishing.

beginner

What happens if a user is not assigned to any RLS role in Power BI Service?

If a user is not assigned to any RLS role, they will not see any data in the report or dashboard that uses RLS. They effectively have no access to the data.

intermediate

Why is it important to test RLS roles in Power BI Service?

Testing RLS roles ensures that users see only the data they should. It helps catch mistakes in role definitions or user assignments before sharing reports widely.

Where do you assign users to RLS roles in Power BI?

A In Power BI Service under workspace settings

B In Power BI Service under dataset security settings

C In Power BI Desktop under Report view

D In Power BI Desktop under Data view

Users are assigned to RLS roles in Power BI Service under the dataset's security settings.

What does RLS control in Power BI reports?

A Which data rows a user can see

B Which visuals are shown

C Report layout and theme

D User permissions to edit reports

RLS controls which rows of data a user can see based on their assigned role.

If a user is not assigned to any RLS role, what data do they see?

A All data

B Random data

C No data

D Data from the first role

Users not assigned to any RLS role see no data in reports with RLS applied.

Can you create RLS roles in Power BI Service?

A Yes, roles and rules can be created in Service

B Yes, but only for admin users

C No, roles are created automatically

D No, roles must be created in Power BI Desktop

RLS roles and rules are created in Power BI Desktop, then published to Service.

Why should you test RLS roles after assigning users?

A To verify users see correct data

B To check report performance

C To update report visuals

D To change dataset refresh schedule

Testing ensures users only see data they are allowed to see, preventing data leaks.

Explain the steps to manage Row-Level Security (RLS) in Power BI Service after publishing a report.

Think about where roles are created and where users are assigned.

Describe what happens when a user without an assigned RLS role tries to view a report with RLS enabled.

Consider the effect of no role assignment on data visibility.