Editor vs Viewer in Figma: Key Differences and Usage Guide

In Figma, an Editor can create, edit, and share designs, while a Viewer can only view and comment on files without making changes. Editors have full control over design files, whereas Viewers have limited access mainly for feedback and review.

Quick Comparison

This table summarizes the main differences between the Editor and Viewer roles in Figma.

Feature	Editor	Viewer
Can create and edit files	Yes	No
Can comment on files	Yes	Yes
Can share files with others	Yes	No
Can export assets	Yes	No
Can view files	Yes	Yes
Can access design libraries	Yes	No

Key Differences

Editors have full permissions to create new designs, modify existing ones, and manage sharing settings. They can add or remove collaborators and export design assets for development or presentation.

Viewers are limited to viewing and commenting on files. They cannot make any changes to the design or share files with others. This role is ideal for stakeholders or clients who need to review work without risking accidental edits.

Editors can also access and use shared design libraries, enabling consistent styles and components across projects. Viewers do not have access to these libraries, ensuring they only interact with finalized designs.

Editor Role Example

Here is an example of how an Editor might add a comment and export an asset in Figma using the interface.

plaintext

1. Open the design file.
2. Select the frame or object.
3. Click the comment icon and type feedback.
4. To export, select the object and click 'Export' in the right panel.
5. Choose format and save the asset.

Output

Comment added to design.
Asset exported as PNG.

Viewer Role Equivalent

Viewers can add comments but cannot export or edit. Here is how a Viewer interacts with a file:

plaintext

1. Open the shared design file.
2. Click on the comment icon.
3. Select the area to comment.
4. Type and post the comment.
5. View design changes but no export or edit options available.

Output

Comment added to design.
No export or edit options visible.

When to Use Which

Choose Editor when you need to actively create, update, or manage design files and collaborate closely with your team. This role suits designers, product managers, and developers who contribute to the design process.

Choose Viewer when you want to share designs for review or feedback without risking changes. This role is perfect for clients, stakeholders, or team members who only need to see and comment on the work.

Key Takeaways

Editors can create, edit, share, and export designs; Viewers can only view and comment.

Use Editor role for active design collaboration and file management.

Use Viewer role for safe review and feedback without edit risks.

Editors access design libraries; Viewers do not.

Choosing the right role improves collaboration and protects design integrity.