Template gallery usage in Google Sheets - Step-by-Step Guide

Introduction

Templates help you start a new spreadsheet quickly with ready-made layouts and formulas. Using the template gallery saves time by giving you a professional design for common tasks like budgets or calendars.

When you want to create a monthly budget without building it from scratch

When you need a calendar layout for planning events

When you want a project tracker with built-in formulas

When you want to create an invoice with a professional look

When you want to quickly start a to-do list with checkboxes

Steps

Step 1: Open

- Google Sheets homepage (sheets.google.com)

You see the list of your recent spreadsheets and the option to start a new one

Step 2: Click

- Template gallery button at the top right

The template gallery opens showing categories like Personal, Work, Project Management

Step 3: Browse

- Template gallery

You see thumbnails and names of available templates for different uses

Step 4: Click

- A template thumbnail you want to use (e.g., Monthly Budget)

A new spreadsheet opens with the chosen template loaded

Step 5: Edit

- The new spreadsheet

You can change data, add your information, and use the built-in formulas

Before vs After

Before

Google Sheets homepage shows only blank new spreadsheet and recent files

After

Template gallery opens showing many ready-to-use spreadsheet templates

Settings Reference

Template gallery

📍 Google Sheets homepage, top right corner

To select a ready-made spreadsheet layout for your task

Default: Shows all categories

Common Mistakes

Not clicking the Template gallery button and starting with a blank sheet

You miss the chance to save time by using a ready-made design

Always check the Template gallery first to see if a template fits your needs

Choosing a template but not editing the sample data

The spreadsheet will show example data, not your real information

Replace all sample data with your own to make the template useful

Summary

The Template gallery lets you start spreadsheets quickly with professional layouts.

Use it to save time on common tasks like budgets, calendars, and invoices.

Remember to edit the template data to fit your own needs.