Why Custom functions in Google Sheets? - Purpose & Use Cases

The Big Idea

What if you could create your own magic formula that works exactly how you want, every time?

The Scenario

Imagine you have a special calculation you need to do over and over in your spreadsheet, like converting currencies or calculating a unique score. Doing this by hand every time means typing long formulas or copying complex steps.

The Problem

Manually repeating complex formulas is slow and easy to mess up. If you make a small mistake, the whole sheet can give wrong answers. It's also hard to update the formula everywhere if your calculation changes.

The Solution

Custom functions let you create your own simple commands that do exactly what you want. You write the calculation once, then just call your custom function like any built-in one. This saves time, reduces errors, and keeps your sheet neat.

Before vs After

✗ Before

=A1*1.2 + B1*0.8 - C1/2

✓ After

=MYCUSTOMCALC(A1, B1, C1)

What It Enables

Custom functions unlock the power to tailor your spreadsheet with your own easy-to-use formulas, making complex tasks simple and reusable.

Real Life Example

A teacher creates a custom function to calculate final grades from different weighted assignments, so they just type =FINALGRADE(scores) instead of writing long formulas each time.

Key Takeaways

Manual formulas can be long, repetitive, and error-prone.

Custom functions let you write your own reusable formulas once.

This makes spreadsheets easier to use, update, and understand.

Practice

1. What is a custom function in Google Sheets?

easy

A. A chart type you add to your sheet

B. A built-in formula like SUM or AVERAGE

C. A filter to sort data automatically

D. A formula you create using JavaScript in Google Apps Script

Solution

1. Step 1: Understand what custom functions are

   Custom functions are formulas you write yourself using JavaScript in Google Apps Script.

2. Step 2: Differentiate from built-in features

   Built-in formulas like SUM are pre-made, while custom functions are user-created.

3. Final Answer:

   A formula you create using JavaScript in Google Apps Script -> Option D

4. Quick Check:

   Custom function = user-made JavaScript formula [OK]

Hint: Custom functions are your own formulas written in JavaScript [OK]

Common Mistakes:

• Confusing custom functions with built-in formulas
• Thinking custom functions are chart types
• Believing custom functions are filters

2. Which of the following is the correct way to start defining a custom function in Google Apps Script?

easy

A. function MYFUNCTION() { return 'Hello'; }

B. def MYFUNCTION() { return 'Hello'; }

C. func MYFUNCTION() { return 'Hello'; }

D. function: MYFUNCTION() { return 'Hello'; }

Solution

1. Step 1: Recall JavaScript function syntax

   In Google Apps Script, which uses JavaScript, functions start with the keyword 'function' followed by the name and parentheses.

2. Step 2: Check each option's syntax

   function MYFUNCTION() { return 'Hello'; } uses correct JavaScript syntax. Options B and C use Python or other language syntax. function: MYFUNCTION() { return 'Hello'; } has incorrect punctuation.

3. Final Answer:

   function MYFUNCTION() { return 'Hello'; } -> Option A

4. Quick Check:

   JavaScript function syntax = function MYFUNCTION() { return 'Hello'; } [OK]

Hint: JavaScript functions start with 'function' keyword [OK]

Common Mistakes:

• Using Python or other language syntax
• Adding colons after function name
• Missing parentheses after function name

3. Given this custom function code in Google Apps Script:

function DOUBLE(input) {
  return input * 2;
}

What will be the result of =DOUBLE(5) in a sheet cell?

medium

A. 5

B. DOUBLE(5)

C. 10

D. Error

Solution

1. Step 1: Understand the function logic

   The function takes an input and returns input multiplied by 2.

2. Step 2: Calculate the output for input 5

   5 multiplied by 2 equals 10.

3. Final Answer:

   10 -> Option C

4. Quick Check:

   5 * 2 = 10 [OK]

Hint: Multiply input by 2 to get output [OK]

Common Mistakes:

• Expecting the function name as output
• Thinking it returns input unchanged
• Assuming syntax error without checking code

4. You wrote this custom function:

function ADDTEN(value) {
  return value + 10
}

But when you use =ADDTEN(5) in the sheet, it shows an error. What is the likely problem?

medium

A. Function name must be lowercase

B. Missing closing brace '}'

C. Function lacks parentheses

D. Missing semicolon after return statement

Solution

1. Step 1: Check the function syntax carefully

   The function code is missing the closing brace '}' at the end.

2. Step 2: Understand impact of missing brace

   Without the closing brace, the script is incomplete and causes an error when called.

3. Final Answer:

   Missing closing brace '}' -> Option B

4. Quick Check:

   All functions need matching braces [OK]

Hint: Always close function with a brace '}' [OK]

Common Mistakes:

• Thinking semicolon is mandatory in Apps Script
• Assuming function name case matters
• Overlooking missing braces

5. You want a custom function that takes a range of numbers and returns the sum of only the positive numbers. Which of these custom functions will work correctly?

hard

A. function SUMPOS(range) {
let total = 0;
for (let i = 0; i < range.length; i++) {
if (range[i][0] > 0) total += range[i][0];
}
return total;
}

B. function SUMPOS(range) {
return range.reduce((a,b) => a + b);
}

C. function SUMPOS(range) {
let total = 0;
for (let i in range) {
if (range[i] < 0) total += range[i];
}
return total;
}

D. function SUMPOS(range) {
return Math.sum(range);
}

Solution

1. Step 1: Analyze each function's logic

   function SUMPOS(range) { let total = 0; for (let i = 0; i < range.length; i++) { if (range[i][0] > 0) total += range[i][0]; } return total; } loops through the range and adds only positive numbers. function SUMPOS(range) { return range.reduce((a,b) => a + b); } sums all numbers without filtering. function SUMPOS(range) { let total = 0; for (let i in range) { if (range[i] < 0) total += range[i]; } return total; } adds negative numbers only. function SUMPOS(range) { return Math.sum(range); } uses a non-existent Math.sum function.

2. Step 2: Identify correct filtering and summing

   Only function SUMPOS(range) { let total = 0; for (let i = 0; i < range.length; i++) { if (range[i][0] > 0) total += range[i][0]; } return total; } correctly filters positive numbers and sums them.

3. Final Answer:

   The function that sums only positive numbers -> Option A

4. Quick Check:

   Filter positive numbers, then sum [OK]

Hint: Loop and add only if number > 0 [OK]

Common Mistakes:

• Summing all numbers without filtering
• Adding negative numbers by mistake
• Using non-existent functions like Math.sum