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Excelspreadsheet~5 mins

Appending queries in Excel - Step-by-Step Guide

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Introduction
Appending queries lets you combine data from two or more tables into one list. This helps when you have similar data in different sheets or files and want to see it all together without copying and pasting.
When you have monthly sales data in separate tables and want to see the full year in one table.
When you collect survey responses from different groups and want to analyze all answers together.
When you get product lists from different suppliers and want to merge them into one list.
When you want to combine customer data from two different regions into a single report.
When you have data split by department and want to create a company-wide summary.
Steps
Step 1: Open
- Excel workbook with your data tables
You see the sheets with the tables you want to combine
Step 2: Click
- Data tab on the ribbon
Data tools and queries options appear
Step 3: Click
- Get Data > Combine Queries > Append Queries
The Append dialog box opens
Step 4: Select
- Tables or queries to append in the dialog box
Chosen tables appear listed for appending
Step 5: Click
- OK button in the Append dialog
Power Query Editor opens showing combined data from selected tables
Step 6: Click
- Close & Load button on the Home tab in Power Query Editor
Combined data loads into a new worksheet as a table
Before vs After
Before
Sheet1 has 100 rows of sales data for January, Sheet2 has 120 rows for February
After
A new sheet shows 220 rows combining January and February sales data in one table
Settings Reference
Append Queries
📍 Data tab > Get Data > Combine Queries > Append Queries
Choose how many tables you want to combine
Default: Two tables
Close & Load
📍 Power Query Editor Home tab
Decide how and where to load the combined data back into Excel
Default: Close & Load
Common Mistakes
Trying to append tables with different column names or order
Columns may not match correctly, causing missing or misplaced data
Make sure tables have the same columns with matching names before appending
Appending queries without loading the result
You won't see the combined data in Excel until you load it
Always click Close & Load to bring the appended data into a worksheet
Summary
Appending queries combines data from multiple tables into one list.
Use the Data tab and Power Query to append tables easily.
Ensure tables have matching columns for best results.