INSERT with SELECT in MySQL

Introduction

You use INSERT with SELECT to copy data from one table to another quickly without typing each value.

When you want to move data from one table to another.

When you want to add rows based on a condition from another table.

When you want to duplicate some records with changes.

When you want to combine data from multiple tables into one.

When you want to back up some rows into another table.

Syntax

MySQL

INSERT INTO target_table (column1, column2, ...)
SELECT column1, column2, ...
FROM source_table
WHERE condition;

The columns in INSERT and SELECT must match in number and type.

You can use WHERE in SELECT to choose which rows to insert.

Examples

Copy employees with salary over 50000 to the backup table.

MySQL

INSERT INTO employees_backup (id, name, salary)
SELECT id, name, salary
FROM employees
WHERE salary > 50000;

Move old orders before 2023 to an archive table.

MySQL

INSERT INTO archive_orders (order_id, order_date)
SELECT order_id, order_date
FROM orders
WHERE order_date < '2023-01-01';

Add customers from the West region to a new table.

MySQL

INSERT INTO new_customers (customer_id, customer_name)
SELECT customer_id, customer_name
FROM customers
WHERE region = 'West';

Sample Program

We create two tables: products and expensive_products. We add some products. Then we copy only products costing more than 40 into expensive_products. Finally, we show the copied rows.

MySQL

CREATE TABLE products (
  product_id INT,
  product_name VARCHAR(50),
  price DECIMAL(10,2)
);

CREATE TABLE expensive_products (
  product_id INT,
  product_name VARCHAR(50),
  price DECIMAL(10,2)
);

INSERT INTO products VALUES
(1, 'Pen', 1.20),
(2, 'Notebook', 3.50),
(3, 'Backpack', 45.00),
(4, 'Calculator', 55.00);

INSERT INTO expensive_products (product_id, product_name, price)
SELECT product_id, product_name, price
FROM products
WHERE price > 40.00;

SELECT * FROM expensive_products;

Important Notes

Make sure the target table exists before using INSERT with SELECT.

If columns are not listed, all columns must match in order and type.

You can use JOINs in the SELECT part to combine data from multiple tables.

Summary

INSERT with SELECT copies rows from one table to another.

Columns in both parts must match in number and type.

Use WHERE to filter which rows to insert.

Practice

1. What does the INSERT INTO ... SELECT statement do in MySQL?

easy

A. Copies rows from one table to another matching column structure

B. Deletes rows from a table based on a condition

C. Updates existing rows in a table

D. Creates a new table with selected columns

Solution

1. Step 1: Understand the purpose of INSERT INTO ... SELECT

   This statement copies data from one table to another by selecting rows from the source table.

2. Step 2: Recognize the matching column requirement

   The columns selected must match the target table's columns in number and type to insert correctly.

3. Final Answer:

   Copies rows from one table to another matching column structure -> Option A

4. Quick Check:

   INSERT with SELECT copies rows [OK]

Hint: Think of copying rows from one table to another [OK]

Common Mistakes:

• Confusing INSERT with SELECT as a delete or update operation
• Thinking it creates a new table
• Assuming it modifies existing rows instead of inserting

2. Which of the following is the correct syntax to insert rows from table1 into table2 using INSERT INTO ... SELECT?

easy

A. INSERT INTO table1 SELECT * FROM table2;

B. INSERT table2 INTO SELECT * FROM table1;

C. INSERT INTO table2 SELECT * FROM table1;

D. SELECT * INTO table2 FROM table1;

Solution

1. Step 1: Identify correct INSERT INTO ... SELECT syntax

   The correct syntax is INSERT INTO target_table SELECT ... FROM source_table;.

2. Step 2: Match the option to syntax

   INSERT INTO table2 SELECT * FROM table1; matches this syntax exactly, inserting rows from table1 into table2.

3. Final Answer:

   INSERT INTO table2 SELECT * FROM table1; -> Option C

4. Quick Check:

   Correct INSERT INTO ... SELECT syntax = INSERT INTO table2 SELECT * FROM table1; [OK]

Hint: Remember: INSERT INTO target SELECT ... FROM source [OK]

Common Mistakes:

• Swapping table names in INSERT and SELECT
• Using SELECT INTO which is not standard in MySQL
• Incorrect keyword order like INSERT table INTO

3. Given two tables:
employees(id, name, department)
managers(id, name, department)
What will be the result of this query?

INSERT INTO managers (id, name, department) SELECT id, name, department FROM employees WHERE department = 'Sales';

medium

A. Only employees from Sales department are copied to managers

B. All employees are copied to managers

C. No rows are copied because of syntax error

D. Only managers from Sales department are updated

Solution

1. Step 1: Analyze the SELECT part with WHERE clause

   The SELECT picks only employees where department equals 'Sales'.

2. Step 2: Understand INSERT INTO effect

   These selected rows are inserted into the managers table, adding only Sales department employees.

3. Final Answer:

   Only employees from Sales department are copied to managers -> Option A

4. Quick Check:

   WHERE filters rows inserted [OK]

Hint: WHERE filters rows to insert [OK]

Common Mistakes:

• Assuming all employees are copied ignoring WHERE
• Thinking it updates existing rows instead of inserting
• Confusing syntax causing no rows inserted

4. What is wrong with this query?

INSERT INTO products (id, name) SELECT id, name, price FROM items;

medium

A. Missing WHERE clause causes syntax error

B. Number of columns in INSERT and SELECT do not match

C. Table names are reversed

D. No error, query runs fine

Solution

1. Step 1: Compare columns in INSERT and SELECT

   INSERT specifies 2 columns (id, name), but SELECT returns 3 columns (id, name, price).

2. Step 2: Understand column count requirement

   Number of columns must match exactly; mismatch causes error.

3. Final Answer:

   Number of columns in INSERT and SELECT do not match -> Option B

4. Quick Check:

   Column count mismatch causes error [OK]

Hint: Match column count in INSERT and SELECT [OK]

Common Mistakes:

• Ignoring extra columns in SELECT
• Thinking WHERE is mandatory
• Assuming reversed table names cause error

5. You want to copy only unique customer emails from orders to newsletter_subscribers without duplicates. Which query achieves this?

hard

A. INSERT INTO newsletter_subscribers (email) SELECT email FROM orders GROUP BY email HAVING COUNT(*) > 1;

B. INSERT INTO newsletter_subscribers (email) SELECT email FROM orders WHERE email NOT IN newsletter_subscribers;

C. INSERT INTO newsletter_subscribers (email) SELECT email FROM orders WHERE email IS NULL;

D. INSERT INTO newsletter_subscribers (email) SELECT DISTINCT email FROM orders;

Solution

1. Step 1: Identify how to select unique emails

   Using SELECT DISTINCT email returns unique emails from orders.

2. Step 2: Insert unique emails into newsletter_subscribers

   INSERT INTO with SELECT DISTINCT copies only unique emails, avoiding duplicates.

3. Final Answer:

   INSERT INTO newsletter_subscribers (email) SELECT DISTINCT email FROM orders; -> Option D

4. Quick Check:

   Use DISTINCT to avoid duplicates [OK]

Hint: Use SELECT DISTINCT to insert unique rows [OK]

Common Mistakes:

• Using WHERE NOT IN with incorrect syntax
• Grouping but selecting only duplicates
• Inserting NULL emails unintentionally