Why efficient workflows save time in Figma - Dashboard Impact

Dashboard Mode - Why efficient workflows save time

Goal

Understand how efficient workflows reduce time spent on tasks by analyzing task completion times and identifying bottlenecks.

Sample Data

Task	Assigned To	Time Spent (hours)	Status
Design Mockup	Alice	5	Completed
Prototype Build	Bob	8	Completed
User Testing	Charlie	3	Completed
Feedback Review	Alice	2	In Progress
Final Adjustments	Bob	4	Pending
Deployment	Charlie	1	Pending

Dashboard Components

• KPI Card: Total Time Spent
  Formula: SUM of 'Time Spent (hours)' column
  Result: 23 hours
• KPI Card: Average Time per Task
  Formula: AVERAGE of 'Time Spent (hours)' column
  Result: 3.83 hours
• Bar Chart: Time Spent by Task
  X-axis: Task
  Y-axis: Time Spent (hours)
  Shows which tasks take the most time
• Pie Chart: Task Status Distribution
  Slices: Completed (3 tasks), In Progress (1 task), Pending (2 tasks)
  Shows proportion of task statuses
• Table: Tasks by Assigned To
  Columns: Task, Time Spent (hours), Status
  Grouped by Assigned To
  Helps see workload distribution

Dashboard Layout

+----------------------+----------------------+
| Total Time Spent KPI  | Average Time KPI      |
+----------------------+----------------------+
|                      Bar Chart: Time Spent     |
|                      by Task                   |
+-----------------------------------------------+
| Pie Chart: Task Status | Table: Tasks by       |
| Distribution           | Assigned To           |
+-----------------------+-----------------------+

Interactivity

Filter by Assigned To: Selecting a person updates the bar chart, pie chart, and table to show only their tasks and time spent.

Filter by Status: Selecting a status updates all components to show tasks with that status only.

Self Check

If you add a filter for Status = Completed, which components update?

• Bar Chart: Shows only completed tasks and their time spent.
• Pie Chart: Updates to show only completed tasks (100%).
• Table: Lists only completed tasks with details.
• KPI Cards: Total and average time recalculate for completed tasks only.

Key Result

Dashboard shows task times and statuses to highlight how efficient workflows save time.