Find and replace in Excel - Cheat Sheet & Quick Revision

Recall & Review

beginner

What is the purpose of the Find and Replace feature in Excel?

It helps you quickly locate specific text or numbers in your spreadsheet and replace them with new content if needed.

beginner

How do you open the Find and Replace dialog box in Excel using the keyboard?

Press Ctrl + H to open the Replace tab directly, or Ctrl + F to open the Find tab.

beginner

What happens if you click 'Replace All' in the Find and Replace dialog?

Excel will replace every instance of the found text or number in the selected range or entire sheet with the new text you entered.

intermediate

Can Find and Replace be used to change formatting in Excel?

Yes, you can use Find and Replace to find cells with specific formatting and replace that formatting with new formatting without changing the cell content.

beginner

What option should you check if you want Find and Replace to match the exact case of letters?

Check the Match case option to find only text that exactly matches the uppercase and lowercase letters you typed.

Which keyboard shortcut opens the Replace tab in Excel's Find and Replace dialog?

A Ctrl + P

B Ctrl + F

C Ctrl + R

D Ctrl + H

Ctrl + H opens the Replace tab directly, while Ctrl + F opens the Find tab.

What does the 'Replace All' button do?

A Replaces all found instances in the selected area

B Replaces the first found instance only

C Finds all instances without replacing

D Deletes all found instances

'Replace All' changes every found instance in the selected range or sheet.

If you want to find text exactly as typed, including uppercase and lowercase letters, which option should you select?

A Match case

B Match entire cell contents

C Search by rows

D Use wildcards

The 'Match case' option ensures the search respects letter case.

Can Find and Replace change only the formatting of cells without changing their content?

A Only in Excel Online

B Yes

C No

D Only with VBA

You can find cells by formatting and replace their formatting without altering content.

Where does Find and Replace search by default when no range is selected?

A Only the active cell

B Only the selected column

C The entire worksheet

D Only the selected row

If no range is selected, Excel searches the entire active worksheet.

Explain how to use Find and Replace to change all occurrences of a word in a worksheet.

Think about the steps from opening the tool to completing the replacement.

Describe how you can use Find and Replace to update formatting without changing cell values.

Focus on the formatting options inside Find and Replace.