Functional vs non-functional requirements in Software Engineering - When to Use Which

The Big Idea

What if your app works but feels slow or crashes often? Understanding these requirements can prevent that.

The Scenario

Imagine building a house by only telling the builder what rooms you want, but not how strong the walls should be or how safe the wiring must be.

The Problem

Without clear details on both what the system should do and how well it should perform, projects get delayed, cost more, and often fail to meet user needs.

The Solution

Separating requirements into functional (what the system does) and non-functional (how well it does it) helps teams build software that works correctly and is reliable, fast, and secure.

Before vs After

✗ Before

User must login
System should be fast

✓ After

Functional: User can login
Non-functional: Login response under 2 seconds

What It Enables

This distinction enables building software that not only works but also delights users with quality and performance.

Real Life Example

When ordering online, functional requirements ensure you can add items to a cart, while non-functional requirements ensure the website loads quickly and keeps your data safe.

Key Takeaways

Functional requirements define what a system must do.

Non-functional requirements define how well the system performs those functions.

Both are essential for successful software development.

Practice

1. Which of the following best describes a functional requirement in software engineering?

easy

A. The look and feel of the user interface

B. A measure of how fast the system responds

C. A feature that specifies what the system should do

D. The hardware needed to run the software

Solution

1. Step 1: Understand the definition of functional requirements

   Functional requirements describe specific behaviors or functions the system must perform.

2. Step 2: Match the option to the definition

   A feature that specifies what the system should do states a feature specifying what the system should do, which matches the definition.

3. Final Answer:

   A feature that specifies what the system should do -> Option C

4. Quick Check:

   Functional requirement = What system does [OK]

Hint: Functional = what system does, Non-functional = how it does [OK]

Common Mistakes:

• Confusing functional with non-functional requirements
• Thinking performance is a functional requirement
• Mixing hardware needs with software functions

2. Which of the following is an example of a non-functional requirement?

easy

A. The system must allow users to reset their password

B. The system should respond to user input within 2 seconds

C. The system must save user data to a database

D. The system must support login with username and password

Solution

1. Step 1: Identify non-functional requirements

   Non-functional requirements describe how the system performs, such as speed or reliability.

2. Step 2: Evaluate each option

   The system should respond to user input within 2 seconds specifies response time, which is a performance measure and thus non-functional.

3. Final Answer:

   The system should respond to user input within 2 seconds -> Option B

4. Quick Check:

   Non-functional = performance or behavior [OK]

Hint: Look for speed, usability, or reliability for non-functional [OK]

Common Mistakes:

• Choosing features as non-functional requirements
• Confusing functional actions with performance measures
• Ignoring timing or quality aspects

3. Consider this statement: "The system shall encrypt all user data before saving." What type of requirement is this?

medium

A. Functional requirement

B. Non-functional requirement

C. Neither functional nor non-functional

D. Both functional and non-functional

Solution

1. Step 1: Analyze the statement's action

   Encrypting data is a specific action the system must perform, describing what it does.

2. Step 2: Classify the requirement type

   Since it describes a function (encryption), it is a functional requirement.

3. Final Answer:

   Functional requirement -> Option A

4. Quick Check:

   Encryption = system function = functional [OK]

Hint: If it describes a system action, it's functional [OK]

Common Mistakes:

• Thinking encryption is a performance or quality aspect
• Confusing security features with non-functional requirements
• Selecting 'both' without clear reasoning

4. A software team wrote this requirement: "The system must be user-friendly." What is the main issue with this requirement?

medium

A. It describes a functional requirement incorrectly

B. It is a security requirement

C. It is a hardware requirement, not software

D. It is too vague and not measurable

Solution

1. Step 1: Understand the requirement's nature

   "User-friendly" describes a quality but is subjective and lacks clear criteria.

2. Step 2: Identify the problem

   Requirements must be clear and measurable; this one is vague and cannot be tested easily.

3. Final Answer:

   It is too vague and not measurable -> Option D

4. Quick Check:

   Good requirements = clear + measurable [OK]

Hint: Vague terms mean poor requirements [OK]

Common Mistakes:

• Assuming all non-functional requirements are clear
• Confusing vague qualities with functional features
• Ignoring measurability in requirements

5. A project requires the system to handle 1000 users simultaneously and respond within 1 second. Which combination correctly classifies these requirements?

hard

A. "Handle 1000 users simultaneously" is functional; "respond within 1 second" is non-functional

B. "Handle 1000 users simultaneously" is non-functional; "respond within 1 second" is functional

C. Both are functional requirements

D. Both are non-functional requirements

Solution

1. Step 1: Analyze "handle 1000 users simultaneously"

   This describes a specific system function to support multiple users at once, which is a functional requirement.

2. Step 2: Analyze "respond within 1 second"

   This describes a performance measure, how fast the system reacts, so it is non-functional.

3. Final Answer:

   "Handle 1000 users simultaneously" is functional; "respond within 1 second" is non-functional -> Option A

4. Quick Check:

   Function = what system does; Performance = how system performs [OK]

Hint: Capacity = functional; speed = non-functional [OK]

Common Mistakes:

• Classifying capacity as non-functional
• Mixing performance with system capabilities
• Ignoring the difference between function and quality