Power-biHow-ToBeginner · 3 min read

How to Use App in Power BI Service: Step-by-Step Guide

In Power BI Service, an app is a packaged collection of dashboards and reports shared with users. To use an app, open Power BI Service, go to Apps from the left menu, find the app you want, and click Get it now to install and access its content.

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Syntax

Using an app in Power BI Service involves these steps:

Apps menu: Access the Apps section from the left navigation pane.
Find app: Browse or search for the app shared with you or available in your organization.
Get it now: Click the Get it now button to install the app to your workspace.
Use app: Open the app to view its dashboards and reports.

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Apps menu -> Find app -> Get it now -> Open app

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Example

This example shows how to open and use an app shared by your team in Power BI Service.

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1. Log in to https://app.powerbi.com
2. On the left pane, click <Apps>.
3. Search for the app named "Sales Insights".
4. Click <Get it now> to install the app.
5. Once installed, click the app to open its dashboards and reports.
6. Interact with visuals to analyze sales data.

Output

You will see the "Sales Insights" app dashboard with interactive charts and reports ready for analysis.

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Common Pitfalls

Here are common mistakes when using apps in Power BI Service:

Not having access: You must have permission to see or install the app; otherwise, it won't appear in the Apps list.
Confusing apps with workspaces: Apps are packaged content for users; workspaces are for content creation and collaboration.
Not updating apps: If the app owner updates content, you may need to refresh or reinstall the app to see changes.

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Wrong: Trying to edit reports inside an app (apps are read-only for users).
Right: Edit reports in the workspace where the app was created, then update the app.

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Quick Reference

Summary tips for using apps in Power BI Service:

Apps are for consuming shared dashboards and reports.
Access apps via the Apps menu in Power BI Service.
Click Get it now to install an app.
Apps are read-only; edit content in the workspace.
Refresh or reinstall apps to get updates.

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Key Takeaways

Use the Apps menu in Power BI Service to find and install apps shared with you.

Apps package dashboards and reports for easy sharing and consumption.

Apps are read-only; edit content in the original workspace, not in the app.

You need permission to access or install an app.

Refresh or reinstall apps to see the latest updates.