Figma account and workspace setup - Cheat Sheet & Quick Revision

Recall & Review

beginner

What is the first step to start using Figma?

Create a Figma account by signing up with your email or using Google or other supported sign-in options.

beginner

What is a Figma workspace?

A workspace is a shared space where teams can collaborate on design files and projects together.

beginner

How do you invite team members to your Figma workspace?

You invite team members by entering their email addresses in the workspace settings and sending them an invite.

intermediate

What is the difference between a personal Figma account and a team workspace?

A personal account is for individual use, while a team workspace allows multiple users to collaborate on shared projects.

beginner

Why is setting up a workspace important in Figma?

It organizes projects, controls access, and enables smooth collaboration among team members.

What do you need to create before starting to design in Figma?

A A Figma account

B A Photoshop file

C A PowerPoint presentation

D A Google Doc

You must create a Figma account to access the design tools and features.

What is the main purpose of a Figma workspace?

A To store personal photos

B To collaborate on design projects with a team

C To write code

D To create spreadsheets

A workspace is designed for team collaboration on design files.

How can you add new members to your Figma workspace?

A By inviting them via email in workspace settings

B By sending them a link to your personal computer

C By sharing your password

D By posting on social media

Inviting members via email in workspace settings is the correct and secure way.

Which of these is NOT a feature of a Figma workspace?

A Project organization

B Team collaboration

C Video editing

D Access control

Figma workspaces do not support video editing.

What type of account should you use if you want to work alone on designs?

A Team workspace

B Admin account

C Enterprise account

D Personal Figma account

A personal account is best for individual work without team collaboration.

Explain the steps to set up a new workspace in Figma and invite team members.

Think about how you would organize a group project with friends.

Describe the benefits of using a Figma workspace for team projects.

Imagine working on a group assignment where everyone needs to see and edit the same file.

Practice

1. What is the main purpose of setting up a Figma account?

easy

A. To start designing online and save your work in the cloud

B. To install software on your computer

C. To create spreadsheets for data analysis

D. To write code for mobile apps

Solution

1. Step 1: Understand Figma's nature

   Figma is a cloud-based design tool, so an account lets you design online.

2. Step 2: Identify the main benefit of account setup

   Setting up an account allows saving and accessing designs anywhere via the cloud.

3. Final Answer:

   To start designing online and save your work in the cloud -> Option A

4. Quick Check:

   Figma account = design online + cloud save [OK]

Hint: Figma is cloud-based; account means online design [OK]

Common Mistakes:

• Thinking Figma requires software installation
• Confusing Figma with spreadsheet tools
• Assuming Figma is for coding apps

2. Which of the following is the correct way to create a new workspace in Figma?

easy

A. Send an email to Figma support to request a workspace

B. Click on 'New Workspace' in the Figma dashboard and enter a name

C. Create a new file and rename it as workspace

D. Install a workspace plugin from the Figma store

Solution

1. Step 1: Locate workspace creation in Figma

   Workspaces are created from the dashboard by clicking 'New Workspace'.

2. Step 2: Confirm the correct method

   Entering a name after clicking 'New Workspace' sets up the workspace properly.

3. Final Answer:

   Click on 'New Workspace' in the Figma dashboard and enter a name -> Option B

4. Quick Check:

   Create workspace = dashboard + 'New Workspace' button [OK]

Hint: Workspaces start from dashboard, not plugins or emails [OK]

Common Mistakes:

• Trying to create workspace by renaming files
• Thinking plugins create workspaces
• Believing support must be contacted for workspace

3. If you invite a teammate to your Figma workspace, what immediate effect does it have?

medium

A. They can delete your account

B. They automatically become workspace owners

C. They receive a copy of all your files on their computer

D. They can view and edit projects within that workspace

Solution

1. Step 1: Understand teammate invitation purpose

   Inviting teammates allows collaboration by sharing access to workspace projects.

2. Step 2: Identify correct permission level

   Teammates can view and edit projects but do not gain ownership or destructive rights.

3. Final Answer:

   They can view and edit projects within that workspace -> Option D

4. Quick Check:

   Invite teammate = access to edit projects [OK]

Hint: Invited teammates get edit access, not ownership [OK]

Common Mistakes:

• Assuming teammates become owners automatically
• Thinking files are copied to their computer
• Believing teammates can delete your account

4. You tried to invite a teammate but they report they cannot access the workspace. What is the most likely error?

medium

A. You forgot to assign them a role or send the invitation properly

B. They do not have a Figma account

C. You created the workspace with the wrong name

D. Figma does not support multiple users in one workspace

Solution

1. Step 1: Check invitation process

   Invitations must be sent and roles assigned for access to workspaces.

2. Step 2: Rule out other causes

   Figma supports multiple users; workspace name does not affect access; accounts can be created easily.

3. Final Answer:

   You forgot to assign them a role or send the invitation properly -> Option A

4. Quick Check:

   Access issue = missing invitation or role assignment [OK]

Hint: Always assign roles and send invites fully [OK]

Common Mistakes:

• Blaming workspace name for access issues
• Assuming Figma disallows multiple users
• Ignoring the invitation step

5. You want to organize your design projects by team and control who can edit each project. How should you set up your Figma workspace?

hard

A. Use one project for all teams and share the workspace link with everyone

B. Create multiple workspaces for each team and share all files publicly

C. Create separate projects within the workspace and invite team members with specific roles per project

D. Download files and email them to team members for editing

Solution

1. Step 1: Understand workspace and project structure

   Workspaces contain projects; projects can have specific member roles for access control.

2. Step 2: Choose best organization method

   Creating separate projects per team and assigning roles controls editing rights effectively.

3. Final Answer:

   Create separate projects within the workspace and invite team members with specific roles per project -> Option C

4. Quick Check:

   Organize by projects + roles = controlled team editing [OK]

Hint: Use projects and roles inside one workspace for control [OK]

Common Mistakes:

• Sharing workspace link publicly without control
• Creating many workspaces unnecessarily
• Using email instead of Figma collaboration